Permission Requirements for Cross-Posting Events Between Ward Calendar and Ward Website

[RyanWares]

Our ward is working to improve digital event communication with members and the community. We’re encountering permission/access issues when trying to post events that sync between the Ward Calendar and Ward Website.

Specific questions:

1. Documentation request: Is there a resource that outlines the permission levels and capabilities for each role across both platforms (Ward Calendar vs. Ward Website)? We need to understand which positions have access to do what on each system.

2. Public visibility: What are the policies and technical options for making certain calendar events publicly viewable (for investigators, community members, etc.)?

3. Access requests: What’s the proper process to request Ward Website permissions for members who need to manage event posting?

We’re trying to ensure these tools work together effectively to support our outreach efforts. Any documentation, experience, or guidance would be appreciated.

[russellhltn]

As far as I'm aware, anyone with edit ability can add an event and make it public. What existing existing events they can edit depends on if it's on a calendar they have edit rights to. That's all calendar permissions.

I've heard that edits to the event didn't flow to the website.

Haven't heard of any procedure to get edit rights to the website. I'd review the documentation that gives direction on who should be the editor. They may all have rights, but only one should be using them.

As for policy, understand your audience. Avoid "member speak". For example, say "women's group" instead of relief society. You may want to add security for events open to the public.

[jdlessley]

Here are some specific sources of information that expand on what russellhltn posted:

1. Documentation request: Is there a resource that outlines the permission levels and capabilities for each role across both platforms (Ward Calendar vs. Ward Website)? We need to understand which positions have access to do what on each system.

The ward calendar administrators manage what ward callings have calendar editor permissions. The first paragraph of the Help Center article Calendar Editors states: "Normally, calendars are set up to allow stake and ward leaders, including auxiliary leaders, to be calendar editors for certain calendars. You can determine if you are a calendar editor by clicking on the plus icon in the calendar toolbar. If it takes you to the Add Event page, you are an editor for the calendars listed in the calendar pull-down menu. If you are not an editor of any calendar, a message appears explaining this. If this occurs, contact your clerk."

See the Help Center article Activity Sharing on the Local Unit Web Page for information about the Ward Website. It has links to FAQs and how to videos that cover all your questions.

The Ward Website administrators are:

• Bishoprics
• Ward executive secretaries
• Ward clerks and assistant clerks

Unlike the Ward Calendar, other Ward Website administrators cannot be added in addition to the default administrators. Only the default administrators can edit the basic Ward Website page. Activities information displayed on the Ward Website is added from Ward Calendar public events. Ward Website administrators edit the Ward Website page by clicking the LCR > Reports > Unit Information | Unit Webpage Management link.

2. Public visibility: What are the policies and technical options for making certain calendar events publicly viewable (for investigators, community members, etc.)?

Policies are determined locally. The Bishop in council with the ward council will determine what events are public. The Activity Sharing on the Local Unit Web Page article explains the program concepts.

3. Access requests: What’s the proper process to request Ward Website permissions for members who need to manage event posting?

All Ward Website activities information is entered through the Ward Calendar events marked as public. There is no need for direct access to the Ward Website to include Activity Sharing events. A Ward Calendar editor can designate an event as public. Once the event is marked as public additional public event options need to be completed. Unfortunately, as russellhltn posted, there is a problem with edits, after a public event has been posted (saved), that do not get passed to the Ward Website. The workaround is to delete the event and then recreate the event with the corrected information.